Your Complete Guide to Hosting a House Concert

Checklist

Here we listed a few categories with all important subpoints for a successful event. Read through them all and tick off those that you have already prepared, in order to get a good overview of what you're still missing. Ticked off all the boxes? Then you are well prepared!

Space & Setup Preparation

Seating Arrangements
Arrange chairs and cushions for optimal viewing angles

Accoustic Considerations
Remove echo-prone items, add soft furnishings if needed

Lighting Setup
Ensure warm, adjustable lighting for the performance area

Performance Space
Clear a designated area for the artist (minimum 2x2 meters)

Temperature Control
Check heating/cooling for guest comfort

Safety Check
Clear walkways, secure loose rugs, check electrical outlets

Technical Requirements

Sound Equipment
Confirm if artist needs microphones, speakers, or amplifiers

Power Access
Ensure accessible electrical outlets near performance area

Backup Plans
Have extension cords and power strips available

Wi-Fi Access
Provide strong internet connection if needed for artist setup

Guest Management

Capacity Planning
Know your space limits (typically 20-40 guests for house concerts)

RSVP Tracking
Keep accurate guest count for planning purposes

Parking Solutions
Plan parking arrangements for guests

Arrival Coordination
Communicate arrival times and entry instructions

Hospitality & Refreshments

Welcome Drinks
Plan simple beverages (wine, beer, soft drinks)

Light Refreshments
Prepare easy-to-eat snacks and finger foods

Dietary Considerations
Ask about guest allergies and restrictions

Artist Hospitality
Offer refreshments and a quiet space for artist preparation

Final Details

House Rules
Decide on photography, phone use, and interruption policies

Payment Collection
Plan how to collect contributions from guests (if applicable)

Emergency Preparedness
Know locations of first aid kit, fire exits, and bathroom facilities

Clean-up Plan
Prepare for post-event cleaning and setup restoration